APA Paper Formatting & Style Guidelines
Your teacher may want you to format your paper using APA guidelines. If you were told to create your citations in APA format, your paper should be formatted using the APA guidelines as well.
- Use white 8 ½ x 11” paper.
- Make 1 inch margins on the top, bottom, and sides
- The first word in every paragraph should be indented one half inch.
- APA recommends using Times New Roman font, size 12.
- Double space the entire research paper
- Include a page header known as the “running head” at the top of every page. (To make this process easier, set your word processor to automatically add these components onto each page)
- To create the running head/page header, insert page numbers justified to the right-hand side of the paper (do not put p. or pg. in front of page numbers)
- Then type “TITLE OF YOUR PAPER” justified to the left using all capital letters
- If your title is long, this running head title should be a shortened version of the title of your entire paper
Sample running head/page header
APA Paper Components
Your essay should include these four major sections:
- Title Page
- Main Body
This page should contain four pieces: the title of the paper, running head, the author’s name, institutional affiliation, and an author’s note. Create the page header/running head as described above.
*Please note that only on the title page, your page header/running head should include the words “Running Head” before your title in all capitals. The rest of the pages should not include this in the page header. It should look like this on the title page:
- The title of the paper should capture the main idea of the essay but should not contain abbreviations or words that serve no purpose
- It should be centered on the page and typed in 12-point Times New Roman font. Do not underline, bold, or italicize the title.
- Your title may take up one or two lines, but should not be more than 12 words in length.
- All text on the title page should be double-spaced in the same way as the rest of your essay
- Do not include any titles on the author’s name such as Dr. or Ms.
- The institutional affiliation is the location where the author conducted the research
Sample Title page:
On the following page, begin with the Running title.
- On the first line of the page, center the word “Abstract” (but do not include quotation marks).
- On the following line, write a summary of the key points of your research. Your abstract summary is a way to introduce readers to your research topic, the questions that will be answered, the process you took, and any findings or conclusions you drew.
- This summary should not be indented, but should be double-spaced and less than 250 words.
- If applicable, help researchers find your work in databases by listing keywords from your paper after your summary. To do this, indent and type Keywords: in italics. Then list your keywords that stand out in your research.
Sample Abstract page:
On the following page, begin with the Body of the paper.
- Start with the Running title
- On the next line write the title (do not bold, underline, or italicize the title)
- Begin with the introduction. Indent.
- The introduction presents the problem and premise upon which the research was based. It goes into more detail about this problem than the abstract.
- Begin a new section with the Method. Bold and center this subtitle The Method section shows how the study was run and conducted. Be sure to describe the methods through which data was collected.
- Begin a new section with the Results. Bold and center this subtitle. The Results section summarizes the data. Use graphs and graphs to display this data.
- Begin a new section with the Discussion. Bold and center this subtitle. This Discussion section is a chance to analyze and interpret your results.
- Draw conclusions and support how your data led to these conclusions.
- Discuss whether or not your hypothesis was confirmed or not supported by your results.
- Determine the limitations of the study and next steps to improve research for future studies.
** Throughout the body, in-text citations are used and include the author’s/authors’ name(s) and the publication year. In APA format page numbers are not used in in-text citations.
Ex: (Wilkonson, 2009).
For more information about how to cite properly please see EasyBib’s guides for APA citations based on the sources you are using.
Sample Body page:
On a new page, write your references.
- Begin with a running title
- Center and bold the title “References” (do not include quotation marks, underline, or italicize this title)
- Alphabetize and Double-space all entries
- Every article/source mentioned in the paper and used in your study should be referenced and have an entry.
Sample Reference Page:
If your instructor has asked you to write an APA format essay, it might at first seem like a rather daunting task, especially if you are accustomed to using another style such as MLA or Chicago. Before you begin your essay, familiarize yourself with some of the basics.
The following tips offer some useful guidelines that will help you prepare your paper and ensure that it is formatted properly.
What Is APA Format?
Whether you’re taking an introductory or a graduate-level psychology class, chances are strong that you will have to write at least one paper during the course of the semester.
In almost every case, you will need to write your paper in APA format, the official publication style of the American Psychological Association.
APA format is used in a range of disciplines including psychology, education, and other social sciences. The format dictates presentation elements of your paper including spacing, margins, and how the content is structured.
While it might seem like something you can just gloss over, most instructors, as well as publication editors, have strict guidelines when it comes to how your format your writing. Not only does adhering to APA format allow readers to know what to expect from your paper, it also means that your work will not lose critical points over minor formatting errors.
While this guide offers some basic tips on how to present your APA format essay, you should always check with your teacher for more specific instructions.
Basics of an APA Format Essay
- There should be uniform margins of at least one-inch at the top, bottom, left, and right sides of your essay.
- Your paper should be double-spaced.
- Every page of your essay should include a running head at the top left. The running head is a shortened form of your title, often the first few words, and should be no more than 50 characters (including spaces).
- Every page should also include a page number in the top right corner.
- Your essay should also have a title page in APA format. This title page should include the title of your paper, your name and school affiliation. In some instances, your teacher might require additional information such as the course title, instructor name and the date.
- The title of your paper should be concise and clearly describe what your paper is about.
- Your title can extend to two lines but it should be no longer than 12 words.
- Your essay should also include a reference list. Located at the end of your paper, the reference section is a list of all the sources that were cited in your essay. References should be listed alphabetically by the last name of the author, and they should also be double-spaced.
- The first word of each paragraph in your paper should be indented one-half inch.
- The American Psychological Association recommends using Times New Roman size 12 font.
- While the formatting requirements for your paper might vary depending upon your instructor's directions, your essay will most likely need to include a title page, abstract, introduction, body, conclusion, and reference sections.
Tips for Writing an Essay in APA Format
In addition to ensuring that you cite your sources properly and present information according to the rules of APA style, there are a number of things you can do to make the writing process a little bit easier.
Start by choosing a good topic to write about. Ideally, you want to select a subject that is specific enough to let you fully research and explore the topic, but not so specific that you have a hard time finding sources of information. If you choose something too specific, you may find yourself with not enough to write about; if you choose something too general, you might find yourself overwhelmed with information.
Second, start doing research as early as possible. Begin by looking at some basic books and articles on your topic. Once you are more familiar with the subject, create a preliminary source list of potential books, articles, essays, and studies that you may end up using in your essay.
As you write your essay, be sure to keep careful track of the sources that you cite. Remember, any source used in your essay must be included in your reference section. Conversely, any source listed in your references must be cited somewhere in the body of your paper.
After you have prepared a rough draft of your essay, it is time to revise, review, and prepare your final draft. In addition to making sure that your writing is cohesive and supported by your sources, you should also watch carefully for typos, grammar errors and possible problems with APA format.
Writing your first APA format essay can be a little intimidating at first, but learning some of the basic rules of APA style can help. Always remember, however, to consult the directions provided by your instructor for each assignment.
American Psychological Association. Publication Manual of the American Psychological Association (6th ed.). Washington DC: The American Psychological Association; 2010.
Lee, C. Running head format for APA style papers. APA Style Blog. 2010.