Arbiter Sports Referee Assignments

If you are a first time official that is trying to gain access to ArbiterSports.com, this is the article for you.  Listed below are the steps you need to take to get your new ArbiterSports account started.

What is ArbiterSports

Gaining Access to an Assigning Group

Welcome Email

First Time Logging In

What is ArbiterSports

ArbiterSports is used by officials to keep track of their schedule, communicate with other officials, as well as your assigner, and more.

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Gaining Access to an Assigning Group

The first step to joining a group is to speak to your assigner about the organization's process and requirements are for joining. 

If the organization you will be officiating for has their own registration process, your assigner will provide their own instructions for joining. 

If they do not require any registration, the assigner can add you to their group with your email address .  The ArbiterSports system uses email addresses to recognize different users.  Each email address can be tied to only one users account.

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Welcome Email

After you have been added to a group, your assigner will send out a Welcome Message to your email address.  The welcome message will include your login credentials and some instructions on getting started with your new account.

Some of the instructions that may be included are listed below:

  • Updating  your profile to make sure all of your personal information is current and correct.

Updating Your Profile

  • To block the dates you are not able to officiate for.

Blocking Dates and Times

  • Set the distance you are willing to travel per officiating assignment.

Travel Limits

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First Time Logging In

After you receive your welcome message, you will want to login for the first time at www.arbitersports.com.  You will receive in the welcome email a link to update your password. Click on the link to go straight into updating your password and enter a new password there. You will then be brought to your account where you can click Profile and update your information to make everything current and correct. You may also have the opportunity to View your Schedule and you can do this by following the instructions in the link above. If your assigner gives you permission, you will also be able to Create Blocks for your availability as well.  You can do this by following the instructions on the link above.

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When your assigner publishes your game, you can sign in to your ArbiterSports account and accept or decline the assignments you have received.  This article will cover how to view your schedule, and accept or decline those published assignments.

Sometimes the games won't show up because of the filter options that are selected.

Viewing Your Schedule

Accepting or Declining Assignments

Turning Back Assignments

Viewing Your Schedule

  1. Sign in to your ArbiterSports account as an official
  2. Click on the Schedule

Your schedule page has four main views, which can be selected by clicking on the corresponding view in the Display menu, located on the left side of the schedule page.  The four views are

  • List View – Arbiter’s default view, which displays the games in list order, usually sorted by Date & Time.
  • View By Day – Displays game information for a specific day. To toggle forward and backward through days, click the “Previous” and “Next” buttons, located just above the day information.
  • View By Week – Displays a seven-day schedule, starting on Sunday, and ending on Saturday. Use the Scale box to designate the divisions between times in the rows box (30 min, 15 min, 60 min, etc.).   To toggle forward and backward through weeks, click the “Previous” and “Next” buttons, located just about the week information.
  • View By Month – Displays a one-month calendar view of upcoming assignments. The month name and year will be displayed in the top center title portion of the calendar.  The previous and subsequent months will be displayed to the left and right of the month title, respectively. 

List View (Continued)

By default, your list view will include all of your upcoming assignments from each group you work for.  However, you can change which games are displayed, using the Filter tool, located just above the game list.  The three filters you can use to refine your list are “Date,” “Group,” and “Include,” which returns either games, events, or both.  Simply use the drop-down menus to select the filter information you want, and then click the “Apply” button on the right hand side.  Your list will refresh itself and return games according to the filters you selected.

Viewing Game Information

The List View will display the Game ID, Notes, Assigning Group, Assigned Position, Date & Time of Game, its Sport & Level, the Game Site, Home and Away Teams, listed game fee, and a Status bar, which will include an Accept or Decline box for published games.  To view additional details about the game, click on the Game ID number.  This view will let you see the contact information for other officials who are also assigned to the game.  You can also click on the site name to bring up directions to the site via Google Maps.

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Accepting or Declining Games

  1. Click on your Schedule
  2. Make sure that you have selected List View from the Display menu on the left side of the page.
  3. Published games will have an “Accept” and “Decline” box to the far right of the game information.
  4. Check either the box for “Accept” or the box for “Decline,” depending on which action you wish to take.
  5. Click any of the “Submit” buttons, located at the top and bottom of the Schedule page.
  6. If you decline an assignment, you may be required to enter a comment explaining why you declined it.

(Note:  Some assigners do not grant permission for officials to decline assignments on their own.  If you cannot decline a game, contact your assigner, and request that they remove you from the game themselves.)

When you decline a game it will send an email to person who assigned you to the game letting them know you have declined, as well as administrators who oversee the sport of the game in that group (scope). 

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Turning Back Assignments

Some assigners allow officials to remove themselves from games after they have already accepted the assignment.  If your assigner has granted you this permission, you will see a “Turnback Assignment” link in the status bar for you assignment, located to the far right of the game information.  To turn back an assignment:

  1. Click “Turnback Assignment.”
  2. Enter in a comment explaining why you need to turn back the assignment.
  3. Click “Turnback.”

Game Report

Some assigners have set up their accounts to request that an official fill out a Game Report. Within the game report one official on the game will be asked to note if their partners and themselves, were on time, late or a no-show. They will be able to put the score for each team, and any other comments they believe the assigner would need to know about the game.

The report will show up as an  to the far left of a game for officials. Until the report is filled out icon will be red. Once the report is filled out and sent to the assigner for approval, the icon will turn yellow. The icon will turn green once the assigner has approved/accepted the game report, and verified the game. 

Note: The icon will only be visible to officials after a game is completed. If you do not see the icon you may not be required to fill this out. Reach out to your assigner for questions or further details about a Game Report.

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Additional Related Articles:

Schedule Features for Officials

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